You will work with your assigned consultants and managers as an Executive Assistant to organize and leverage their time effectively, manage their complex schedules and coordinate their travel logistics.
In this role, you will assume responsibility for planning, organizing and executing major projects (e.g. calls and meetings entailing coordination of schedules of senior leadership participants). You will also be responsible for planning client and internal meetings, conference calls, zoom meetings, conferences/events and lunches/dinners.
You will collaborate with clients, client administrative contacts and with department members in creating smooth workflow including soliciting assistance from others as needed and helping others, as appropriate, and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met. You will also act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner.
Key aspects of your role include the following:
- Organizing and maintaining complex calendar(s) for assigned leadership
- Managing all communications including responding to correspondence that does not require personal attention of client service professionals
- Handling all telephone calls in a professional and efficient manner; developing strong ongoing rapport with assistants supporting client executives
- Producing accurate, properly formatted documents and reports, frequently under tight time constraints
- Providing range of administrative support (e.g., travel scheduling, file organization, expense report submission, accounting administration) to effectively provide leverage to client service professionals
- When needed, supporting the planning and execution of major projects, conferences and other off-site meetings
- Working collaboratively with other executive assistants to ensure backup coverage
- Hybrid work schedule (some in-office work required)