You will provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for reception, room booking, kitchen, and facilities.
This requires working closely with the additional front desk colleagues on managing the reception desk, handling incoming calls, greeting & checking in visitors, booking client rooms, assisting with knowledge of procedures for team/partner offices, and appropriately directing incoming ad-hoc requests to other colleagues as necessary.
Your major responsibilities will include maintaining the client conference room schedule through our Converge system – as well as guiding colleagues about the gospace request tool for team/partner offices - and coordinating catering/equipment needs with other department staff members as necessary; handling catering services for office (e.g., office/client meetings, office functions). You will cultivate vendor relationships, and reconcile billing for catering vendors.
You’ll have the opportunity to work closely with the office services team on back-up support including: providing responsive, high quality duplicating services as necessary for both small and large client & internal meetings; assisting with mail/UPS deliveries; conducting office sweeps and assist with conference room set up/breakdown; seamless backup support for all other Office Services positions as necessary; and work with the team on multiple aspects of facilities including operating equipment and assisting with office moves.
You may also partake in special projects or need to run miscellaneous errands as assigned by Manager.