You will provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for reception, room booking, kitchen, and facilities.
This requires working closely with local EA colleagues on managing the reception desk, handling incoming calls, greeting & checking in visitors, booking client rooms, assisting with knowledge of procedures for team/partner offices, and appropriately directing incoming ad-hoc requests to other colleagues as necessary.
Your major responsibilities will include maintaining the client conference room and Partner office space schedule through our Converge system – as well as guiding colleagues to their reserved space - and coordinating catering/equipment needs with other department staff members as necessary; handling catering services for office (e.g., office/client meetings, office functions and weekly Friday lunches); and cultivate vendor relationships and reconcile billing for catering vendors.
You will provide responsive, high quality duplicating services as necessary for both client & internal meetings; assisting with mail/UPS deliveries; conducting office sweeps and assist with conference room set up/breakdown and work with the local leadership team on multiple aspects of facilities including operating equipment and assisting with office moves.
You may also partake in special projects or need to run miscellaneous errands as assigned by the Administrative Services Manager.
In this role you will need to oversee budget and track budget on a monthly basis.