You will provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for front desk/reception, room booking, kitchen, and facilities.
This requires managing the front desk/reception desk, handling incoming calls, greeting & checking in visitors, booking client rooms, assisting with knowledge of procedures for team/partner offices, and appropriately directing incoming ad-hoc requests to other colleagues as necessary.
Your major responsibilities will include maintaining the client conference room schedule through our Converge room booking tool for team/partner offices - and coordinating catering/equipment needs with other department staff members as necessary; handling catering services for office (e.g., office/client meetings, office functions); cultivating vendor relationships, and reconciling billing for catering vendors.
You’ll have the opportunity to work closely with the office services team on back-up support including providing responsive, high quality duplicating services as necessary for both small and large client & internal meetings; assisting with mail/UPS deliveries; conducting office sweeps and assist with conference room set up/breakdown; seamless backup support for all other Office Services positions as necessary.
You may also partake in special projects or need to run miscellaneous errands as assigned by Manager.