As a key member of our team, you will be responsible for managing reprographics production requests and handling all related supply orders. You will oversee the maintenance of printers and act as the main contact for resolving issues such as paper jams. Additionally, you will supervise the main supply room, ensuring timely placement of orders for necessary supplies.
Your role will involve organizing and monitoring office paper stock on each floor to maintain adequate supply levels. You will be tasked with developing and maintaining professional partnerships with our main suppliers, overseeing supply inventory (e.g., office supplies, printer toner, business cards), and processing purchase orders as appropriate.
Providing administrative support is another crucial aspect of your responsibilities. This includes tasks such as filing, billing, and conducting quality surveys. You will also serve as a backup for the Office Services Coordinator and follow up on office maintenance issues with the facilities company as needed. Part of your duties will involve conducting office tours to identify malfunctioning or broken items and assisting the Fire Marshal team during evacuations. You will manage office badges, coordinate with vendors, handle invoice management, and support the onboarding and offboarding processes for employees.
This role is based in our Brussels office and does not offer the option to work from home. Your presence will be integral to the smooth operation and maintenance of our office environment.